Fax Archiving and Compliance
Regulatory compliance mandates such as Sarbanes-Oxley and HIPAA dictate how organizations must manage internal business operations to improve information security, accuracy and audit trail. Public companies are required to improve the timeliness and predictability on how they manage, and distribute financial or healthcare information in a secure, tamper-proof format.
The ReplixFax archiving solution allows customers to capture both sent and received faxes, index and archive them without any manual intervention into document management system repositories such as Oracle Content Server or Microsoft Windows File System folders. Once archived, customers can apply appropriate retention and compliance policies using the backend document management system.
Softlinx ReplixFax fax server and fax software products enable public companies to become Sarbanes-Oxley and HIPAA compliant by providing the capabilities that public companies need to efficiently manage internal controls and reporting practices through:
- Automated Document Delivery: ReplixFax fax server and electronic document delivery solutions eliminates manual handling or errors. Documents are delivered electronically in a secure manner directly into an email inbox or application database to ensure the document integrity and its original format.
- Electronic Document Storage and Management: Customers can archive, manage and retrieve all fax communications and business contents to provide a comprehensive audit trail, tracking and reporting tools to meet compliance requirements.
- Safe and Secure Communications: Equipped with Dialogic Brooktrout intelligent fax component, ReplixFax transmits information via secure fax communication protocol that is not susceptible to security breaches. PDF or TIFF images are protected from alteration or fraud during transmission.
- Central Control of Communication Documents: ReplixFax solutions provide a centralized communications hub to consolidate all business fax communications across multiple locations and remote offices to enable readiness for efficient audit trail and search of information.
To find out more about how Softlinx can help your organization's fax document compliance needs, contact us at 1-800-899-7724 or sales@softlinx.com.
